![]() ![]() ![]() ![]() It can be helpful to offer multiple dates that the recipient can choose from. If you have a potential reschedule date ready, ask the recipient if they are available at that time. Your next step should be finding a new time for the meeting. For example, “ Unfortunately, my manager scheduled an urgent budget meeting at this time, and I will need to reschedule” or “ I am unable to meet today due to a family health matter that I must attend to.” Availability Include as little or as much information as you feel comfortable providing or is appropriate for the situation. Ensure that your recipient knows you still want to meet but that you need to move the meeting to a different time or date. It is important to make your request to reschedule as clear as possible. Related: 20 Ways To Start an Email Request to reschedule For example, “ Dear Gabe, I’m writing you regarding our policy meeting on February 2 at 2:30.” In this greeting, you might also mention the upcoming meeting to remind the recipient of the details, including the date and time. Open the email with a brief greeting and address the meeting recipient by name. When drafting an email that requests to reschedule a meeting, it should include the following parts: Related: Guide: Out of Office Email Messages (With Examples) How to reschedule a meeting professionally using email While it is acceptable to send a reschedule request via email, if the meeting time is close, you might also want to consider other methods of communication to ensure the message is received. You need more time to prepare all the necessary information. You need to attend to an urgent workplace matter. You are behind schedule due to personal reasons such as transportation issues. You might choose to reschedule a meeting in the following situations: When should I send an email to reschedule a meeting? ![]()
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